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Terms and conditions

  1. General provisions
    1. The Terms and Conditions listed below govern the access and use of our website (hereinafter called “the Website”), mobile phone application (“the Application”) and any other medium provided by us that enable you to transfer money, make or receive payment (“the Service”).
    2. The English language version of these Terms and Conditions is the applicable version for all languages. Any other language version we may provide is for guidance purposes only. Any dispute or claim arising out of or in connection with present Terms and Conditions or their subject matter or formation (including non-contractual disputes or claims) will be considered in relation to the English version only.
    3. In the present Terms and Conditions the terms “we”, “us”, “our” refer to OhentPay and “you”, “your” refer to any person who accesses and/or uses the Service.
    4. It is important that you understand that access and use of the Service are conditional on your acceptance of present Terms and Conditions.
  2. Definitions
    In the present Terms and Conditions the below terms shall have the following meaning(s):
    • “Application” means an OhentPay mobile phone application operated by OhentPay UK Limited to provide online payment services;
    • “Compliance Officer” means one or more members of staff at OhentPay UK Limited who is responsible for compliance with Money Transfer Regulations, anti-money laundering legislation and other applicable laws;
    • “Fees” means the charges and fees we charge to you for the Service, as applicable, in accordance with the price list published on the Website and/or the Application, or the prices or rates that we communicate to you before we issue a Confirmation, or as provided in these Terms and Conditions;
    • “Force Majeure Event” means any of the circumstances referred to in clause 9.7;
    • “FX Spread” is where you pay for a transaction in one currency and it is paid out in another currency, we apply an FX spread. The FX spread is the difference between the exchange rate we buy the currency in and the exchange rate we are able to provide to you and we communicated it in the order confirmation and it covers our costs plus a small margin.
    • “Malicious Code” means computer viruses, Trojans, software locks, drop-dead devices, malicious logic or trap door, worms, time bombs, corrupted files or other computer programme routines that are intended to delete, disable, deactivate, damage, detrimentally interfere with, surreptitiously intercept or expropriate any systems, data, personal information or property of another;
    • “Money Transfer Regulations” means the applicable laws of the United Kingdom or of the country from which funds are transferred or where funds are intended to be received which relate to electronic money transfer services including, without limitation, the Financial Services and Markets Act 2000, the Payment Services Regulations 2017 and the Electronic Money Regulations 2011;
    • “Prohibited purpose” means any unlawful purpose (whether such illegality arises in the country from which the funds are transferred or where they are intended to be received or in any territory with jurisdiction over the Sender or the Receiver) including, without limitation, the transfer or receipt of payment for illegal activities, the transfer of funds which constitute proceeds of crime or money laundering under the Proceeds of Crime Act 2002 or which are obtained by illegal activity, the transfer of funds for the purpose of funding illegal activity, the transfer of funds for the purpose of avoiding the seizure of such funds by law enforcement authorities or under orders of any court of law, and any transfer of funds without the permission of their owner;
    • “Recipient” means the person who receives the money through the Service,
    • “Transaction ID” means the unique transaction number, which will be issued to you as and which the recipient will be required to provide to our partners in order to receive the amount transferred, if necessary
    • “Transaction” means every money transfer that you initiate using the Service and/or every other use that you make of the Service,
    • “Sender” means the person who initiates the carrying out of a money transfer through the Service,
    • “Website” means the website ohentpay.com operated by OhentPay to provide online money transfer services and the related information.
  3. Information about us and how to get in touch with us
    1. OhentPay UK Limited operates a service that enables you to make local and international payments to various recipients.
    2. OhentPay UK Limited is a company incorporated and licensed under the laws of the United Kingdom, (company number 10265325) engaged in the business of money remittance and payments processing with its Registered Office located at 20-22 Wenlock Road, London, England, N1 7GU.
    3. OhentPay UK Limited is registered and regulated by the Financial Conduct Authority (FCA) under the Payment Services Regulations 2017. Firm reference number: 800178
    4. We can be contacted via the following means:
  4. Confidentiality/Privacy
    1. As a fully regulated institution and with a purpose of providing the Service we are bound by the legal requirements to obtain, verify and record information about our customers. Therefore we may request from you or consult any legal sources to obtain your personal data when offering the Service to you.
    2. Your personal information will be treated and processed securely and strictly in accordance with applicable laws and regulations.
    3. We will not treat customer information as confidential where it is already public knowledge or where it becomes public knowledge through no fault of our own.
    4. We may disclose customer information if we are required to do so by law, by court order, by any statutory, legal or regulatory requirement, by the police or any other competent authorities in connection with the prevention or detection of crime or to help combat fraud, money laundering and terrorism financing. We may also report suspicious activity to appropriate competent law enforcement or government authorities.
    5. For more details and information regarding the confidentiality, privacy and security please refer to our Privacy Policy.
  5. Eligibility and your access right
    1. By using the Service you warrant that you are at least 18 years old and that you have a legal capacity to enter into legally binding contracts.
    2. Without prejudice to your rights in relation to any order for Services in relation to which we issued a Confirmation (in accordance with clause 7 below), we reserve the right, at any time, to terminate or suspend your access to the Service without prior notice if:
      • You use the Service or attempt to use it for any Prohibited Purpose;
      • You attempt to transfer or charge funds from an account that does not belong to you;
      • We receive conflicting claims regarding ownership of or the right to withdraw funds from a debit or credit card account;
      • You have provided us with false evidence of your identity or you keep failing in providing us with true, accurate, current and complete evidence of your identity or details regarding transactions;
      • You attempt to tamper, hack, modify, overload, or otherwise corrupt or circumvent the security and/or functionality of the Website and/or the Application or to infect it with any Malicious Code;
      • You are in breach of these Terms and Conditions;
      • We have reason to believe that any of the foregoing has occurred or is likely to occur; or
      • A Compliance Officer has taken a discretionary decision to do so.
  6. Information we provide before the transaction is complete
    1. If funds are sent via a payment form before your transaction is complete, you will be provided with the following information:
      • The amount the recipient will receive,
      • The maximum total Fee that you will be charged,
      • An indication of the exchange rate that we will apply to your transaction,
      • The location and documentation needed from the Recipient in order to collect the money (in case of cash collection),
      • An estimation of the time it will take for the funds to be made available to the recipient.
  7. How the contract is formed between you and us and how sending funds work in practice
    1. After you place a payment order, an e-mail will be sent to you acknowledging that your order has been received. Please note that this does not mean that your order is accepted.
    2. A payment order constitutes solely an offer to buy our services, which is subject to our discretionary acceptance. Such acceptance will be communicated to you either (i) via e-mail confirming that we are processing your request or (ii) through a confirmation in the medium used to initiate the transaction. (hereinafter called “the Confirmation”). The contract between you and us (hereinafter called “the Contract”) will only be formed when the Confirmation has been sent.
    3. The Contract relates solely to the services that have been confirmed accepted in the Confirmation.
    4. We reserve the right to refuse to perform any of the Services (including after Confirmation) if:
      • We are unable to obtain satisfactory evidence of your identity;
      • You provide us with false, incorrect or incomplete information;
      • We are unable to reach you via contact details provided by you;
      • Your payment order, information or documentation is not provided sufficiently in advance to allow us to process it in accordance with your request;
      • You attempt to tamper, hack, modify, overload, or otherwise corrupt or circumvent the security and/or functionality of the Website and/or the Application or to infect it with any Malicious Code;
      • You are in breach of these Terms and Conditions;
      • You or the order you placed are in breach of any applicable laws or regulations or are made for a Prohibited Purpose;
      • Processing the Service in accordance with your order may expose us to liability;
      • We are unable to process your order due to variations in business hours, currency exchange or currency availability issues or due to any Force Majeure Event;
      • We have reason to believe that any of the foregoing has occurred or is likely to occur; or
      • A Compliance Officer has taken a discretionary decision to do so.
    5. We shall not be liable for any damages, costs or losses incurred by the Sender or the Recipient or any third party if, as a result of any of the circumstances referred to in clause 5.2 or 7.4, we fail to complete the transfer of funds in accordance with an order.
  8. Information provided when we are processing a transaction
    • A transaction ID,
    • A confirmation of the exact amount we are sending to the Recipient on your behalf in both pay in and pay out currencies,
    • A confirmation of the Fee that has been charged,
    • An exchange rate applied to your transaction,
    • A location and documentation needed from the recipient in order to collect the money (in case of cash collection option),
    • A confirmation of the bank to which the money has been sent (in case of bank deposit option),
    • An estimated time when the money will be available to the Recipient.
  9. Limitations on our liability
    1. If a money transfer you ordered is delayed or fails, you may have a right to receive a refund or compensation under Money Transfer Regulations. Please contact us for more information regarding refunds and compensations.
    2. Claims for refund or compensation must be supported by all available evidence.
    3. If a payment transfer in accordance with an order you made and that we Confirmed is delayed or fails and you are not entitled to a refund or compensation under the Money Transfer Regulations, we expressly limit our liability in respect of any such delayed or failed transfer (including for any claimed refund) to the greater of: (a) the amount of any service charge that was paid to us; and (b) £200. The foregoing cap on our liability applies to any single transaction, act, omission or event and to any number of related transactions, acts, and omissions or events.
    4. Except as provided in clause 9.5, we shall not be liable to you or to any third party in relation to the Services, whether for breach of contract, tort (including negligence), misrepresentation, unjust enrichment or any other grounds, for any indirect, incidental, consequential or special damages including any loss of profits or savings or anticipated profits or savings, loss of data, loss of opportunity, loss of reputation, goodwill or business or any economic loss, even if we are advised in advance of the possibility of such loss.
    5. Nothing in this clause shall:
      • Exclude or limit liability on our part for death or personal injury resulting from our negligence,
      • Exclude liability for our fraud, or willful misconduct or gross negligence.
    6. We are not liable for the quality, safety, legality, or delivery of the goods or services that you pay for using the Services.
    7. We shall not be liable for any breach of our obligations under the Contract to you nor for any failure or delay in performance of any obligations under the Contract arising from or attributable to acts, events, omissions or accidents beyond our reasonable control, including, without limitation, where our failure to perform our obligations arise from:
      • an act of God, fire, flood, earthquake, windstorm or other natural disaster, explosion or accidental damage, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, export controls, breaking off of diplomatic relations or similar actions, terrorist attack, civil war, civil commotion or riots, pandemic or epidemic, industrial disputes, shortages of raw materials or components, general disruptions to transportation, telecommunication systems, power supply or other utilities;
      • the acts, decrees, legislation, regulations or restrictions imposed by any government or state;
      • the actions or omissions of the third parties;
      • malfunctions in communications facilities which cannot reasonably be considered to be under our control and that may affect the accuracy or timeliness of messages you send to us;
      • any losses or delays in transmission of messages arising out of the use of any internet access service provider or caused by any browser or other software which is not under our control; or
      • any Malicious Code interfering with the Service
    8. Our performance under the Contract shall be deemed suspended for the period that the Force Majeure Event continues and the time for performance will be extended for the duration of that period. We will use our reasonable endeavours to find a solution by which our obligations under the Contract may be resumed despite the Force Majeure Event.
    9. We do not bear any liability for you providing incorrect recipient bank details, phone number, contact details etc.
    10. Our Service and any information displayed on our website or app do not constitute investment or financial advice, and nothing relating to the provision of the information herein shall be construed as creating a fiduciary, financial or other advisory relationship between OhentPay and you or any other third party. Any comments or statements made are not a recommendation that a particular course of action is suitable for you and should not be regarded as investment advice
  10. Your responsibilities and obligations
    1. You will not use the Service unless you are at least 18 years old and you have a legal capacity to enter into legally binding contracts.
    2. The Fees for each Service we have provided to you have to be paid.
    3. You shall comply with these Terms and Conditions as well as with any applicable laws, rules and regulations.
    4. In relation to your registration and use of the Service you will:
      • provide us with accurate, current, complete and true evidence of your identity and any additional information or evidence we may require to confirm your identity;
      • supply us with all information and documentation we may ask in order to process your payment and to comply with any legal requirements applicable to us or to our partners (including without limitation, the Money Transfer Regulations and the Money Laundering Regulations 2017);
      • update all information you provide to us to keep it accurate, current, complete and true;
      • not use the Service for or in connection with any Prohibited Purpose or attempt to tamper, hack, modify, overload, or otherwise corrupt or circumvent the security and/or functionality of the Website and/or the Application or to infect it with any Malicious Code;
      • transfer money only from your own credit, debit card or bank account. You may not submit a transfer on behalf of another person;
      • not open more than one account with us;
      • keep your Transaction ID secure, you must not share the Transaction ID or any other transaction details with anybody except the Recipient;
      • use the Service to send money only to people that you know personally or to pay for goods and services purchased from suppliers of whom you have sufficient knowledge and whose identity you verified. You acknowledge that we have no control over the suppliers or over the goods and services for which you use our Services to make payments and we have no responsibility for the quality, safety, legality, or the delivery of such goods or services to you.
    5. You understand and accept that:
      • We are legally obliged to retain information about our users and the transactions that we process for up to 5 years or as may be required from time to time by applicable law or by any regulatory authorities;
      • All currency converted as part of the Service will be converted using our rate of exchange (as published on the Website and/or the Application or as may be communicated to you before we issue a Confirmation);
      • We reserve the right to increase the FX Spread when the markets are closed (weekends, bank holidays) to prevent loss stemming from currencies fluctuating and ensure payouts for our customers (we will still display the rate that we are offering on the homepage and the final rate on the checkout page before confirming the transaction);
      • Some countries may impose minimum and maximum thresholds in relation to the amounts that can be sent through our Service;
      • You will be liable to us for all losses which we suffer or incur in relation to any fraud or fraudulent activity by you;
      • You must contact us as soon as possible if you believe or suspect that a transfer of funds was not executed properly or that the amount has not been received or was only partly received;
      • It is your responsibility to inform the Recipient of the information he/she will need to provide in order to collect the money you transfer through the Service (such as photographic identification, the exact amount of the send order and the Transaction ID).
  11. Fees and payment methods
    1. The prices for the Service consist of FX Spread and the Fees.
    2. Our Fees vary from time to time, but changes in the Fees will not apply to any orders in respect for which we have already sent you the Confirmation.
    3. If you send money via a payment form you can pay for the transaction via bank transfer, debit/credit card and alternative payment methods where available.
    4. If you pay by debit card it will be charged as soon as we accept your request for the transfer.
    5. We are not liable for any additional fees that the banks (either on the sending or receiving side) may charge for sending or receiving payments from us.
    6. When you pay by debit card and your order is refused by your bank or by the card issuer, your bank account will not be debited. However, it is possible that your bank or the card issuer might hold the amount you tried to send. If this happens you will need to contact your bank or card issuer to resolve the issue.
    7. Discounts on our Fees may be available through promotions that we or our partners may offer from time to time. Promotions are subject to terms and conditions and will be honoured in accordance with their published terms.
    8. You will not be entitled to any interest for the period during which the funds to be remitted are with the Bank, or pending remittance or are in the course of remittance, or for any other period. OhentPay may, at any time and at our sole discretion, limit the amount to be transferred, either on a per transaction basis or on an aggregated basis.
    9. OhentPay will have no responsibility for any fees or charges you may incur by the use of a particular Payment Instrument to fund a transaction. These may include but are not limited to unauthorised overdraft fees imposed by banks if there are insufficient funds in your bank account or “cash advance“ fees and additional interest which may be imposed by credit card providers if they treat the use of the Service as a cash transaction rather than a purchase transaction.
    10. If you submit a transaction that results in OhentPay becoming liable for fees or charges, such as chargeback or other fees, you agree to reimburse us for all such fees. In order for us to collect payment from you, you authorise us to access, charge, or debit funds from, any of your Payment Instruments
  12. Service delivery timeframe
    Most of our transfers will reach your recipient's account within 15 minutes if there're no issues. On rare occasions, it may take between 1 to 10 business days. This may be as a result of technical issues, banking issues or for us to adhere to regulatory requirements. We will use reasonable efforts to ensure funds arrive at your recipient’s account within the stipulated timeframe. We do not have any control over the time it may take for the recipient’s bank or payment provider to credit and make available funds to the recipient.
  13. Cancellations and refunds
    1. You have a right to cancel an order before payment has been made to the Recipient. If you have sent money via a payment form, you may exercise this right by:
      • Contacting us by email through our contact form
    2. If you exercise your right to cancel the order after you have already paid us the funds to be transferred:
      • we will refund money paid by you and intended for a Recipient only under the condition that it has not already been paid out to the Recipient in accordance with your original instructions prior to the cancellation request; and
      • we reserve the right to retain the Fees charged for the Service (and we may charge you with those Fees if they have not yet been paid)
    3. if by the time you notify us of the cancellation of the transfer we have already sent the money to one of our partners in the country of destination, we may not be able to successfully cancel the order, given that the cancellation procedures with our partners differ in length and complexity, as well as often require communication across time zones.
    4. Refunds can take up to 7 working days to be processed and this depends as well on the customer’s bank processes, which are beyond our control.
    5. We reserve the right not to refund amounts smaller than £5 and charge a refund fee of £5 (according to the currency with which you pay us) if the refund has been requested by the customer with no fault of our own.
    6. If we do not transfer the money to the Recipient in accordance with an order within 45 days after your instructions have been received, provided that you correctly followed our procedures and complied with all our policies, you may ask for a refund of the money transferred to us and intended for the Recipient.
    7. If the Recipient does not collect the money within 13 months after the date it became available for collection, all rights of cancellation of the order or refund of the money transferred or the Fees shall be deemed to be waived by you.
    8. Your order expires after 1 month. In case the money has not been collected (in the case of cash transfers) or the order requires a correction, we reserve the right to cancel your order without prior notice to you and to refund to you the amount that was to be transferred. The refund will not include the Fees paid for the Service, which we will retain.
  14. Promotions
    1. All promotions, bonuses or special offers run by us are subject to promotion-specific terms and conditions and any complimentary bonus credited to your account must be used in adherence with such terms and conditions.
    2. In certain cases, we may conclude promotions, bonuses or special offers before the end of the advertised period or may prolong the period of promotion, bonus or special offer usually due to abuse, limited uptake of the offeror error.
    3. We reserve the right to disqualify certain countries from promotional offers.
    4. In the event that we reasonably suspect that a user of our service has abused, is abusing or is attempting to abuse a bonus or other promotion, or is likely to benefit through abuse or lack of good faith from a policy adopted by us, then we may, at our sole discretion, deny, withhold or withdraw from any user any bonus or promotion, or rescind any policy with respect to that user, either temporarily or permanently, or terminate that user's access to that user's account.
  15. Complaints
    1. We value your feedback as it helps us improve our service. We have established internal procedures for complaints. You can make a complaint in writing to us regarding any aspect of the Service by e-mail through our contact form. We will investigate your complaint and come back to you with a final response by the end of 15 business days after the day in which we received a complaint.
    2. If you are still dissatisfied with the manner in which we have dealt with your complaint or the outcome of it, you have a right to refer your complaint to the Financial Ombudsman Service, South Quay Plaza, 183 Marsh Wall, London E14 9SR, Tel No 0800 0234 567, Email: complaint.info@financial-ombudsman.org.uk
    3. For more information, a Complaints Handling Policy may be provided to you upon your request.
  16. Money transfer and the payment services regulations
    The Payment Services Regulations 2017 (S.I. 2017/752) (hereinafter called “the Regulations”) govern the transfer of money to recipients within the European Economic Area (being all members states of the European Union, together with Norway, Iceland and Liechtenstein), where the transfer of funds is carried out in Euros, Sterling or the currency of another EEA state which has not adopted the Euro as its currency. The Regulations regulate payment services, which have an electronic component and place payment services providers into certain categories as well as require certain payment institutions to be authorised by the FCA and to follow the conduct of business rules. Please contact us for more information if required.
  17. Written communications
    Applicable laws and regulations require that some of the information we send to you or communications between you and us should be in writing. You agree to receive such written communications electronically. You also agree that electronic means of communication shall be effective for the purpose of the Contract between you and us. The foregoing does not affect your statutory rights.
  18. Notices and communications
    All notices given to us must be in the English Language and sent to us via e-mail. We may give notices to you in connection with any aspect of the Service or any order either through the e-mail address or the postal address that you provided to us or in any other way permitted pursuant these Terms and Conditions. Notices to you will be deemed received and properly served immediately after an e-mail is sent to you at the address you provided, or where a notice is sent to your postal address, one day after the date of posting in the case of domestic notices and 5 days in the case of international mail.
  19. Transfer of rights and obligations
    1. We shall be entitled, without your consent, to transfer our rights and obligations under these Terms and Conditions and under any Contract to any of our affiliates or to any entity or person that acquires our business. Any such transfer of rights and obligation will have an effect upon notice being given to you (including notices given through the Website or the Application).
    2. We are entitled to perform our obligations to you through subcontractors, agents and other third parties.
    3. You may only transfer your rights and obligations under the Contract if we have agreed for this in writing.
  20. Waiver
    1. If we fail, at any time during the term of the Contract, to insist upon strict performance of any of your obligations under the Contract or any clause of these Terms and Conditions, or if we fail to exercise any of the rights or remedies to which we are entitled under the Contract or by law, this will not constitute a waiver of such rights or remedies and will not relieve you from compliance with such obligations.
    2. A waiver by us of any default will not constitute a waiver of any subsequent default.
    3. No waiver by us of any term in these Terms and Conditions will be effective unless it is expressly stated to be a waiver and is communicated to you in writing in accordance with these Terms and Conditions.
  21. Severability
    If any court or competent authority holds that any of the provisions of these Terms and Conditions or any provisions of the Contract are invalid, unlawful or unenforceable to any extent, that shall not affect the other terms of these Terms and Conditions or the Contract which will continue in full force and effect to the fullest extent permitted by law.
  22. Entire agreement
    1. These Terms and Conditions and any document expressly referred to in them constitute the whole agreement between us and you and supersede all previous discussions, correspondence, negotiations, previous arrangement, understanding or agreement between us and you relating to the subject matter hereof.
    2. You acknowledge that, in entering into the Contract and accepting these Terms and Conditions, you do not rely on, or will have no remedies in respect of, any representation or warranty (whether made innocently or negligently) that is not expressly set out in these Terms and Conditions or the documents referred to in them.
    3. Nothing in this clause limits or excludes any liability for fraud.
  23. Our right to vary these terms and conditions
    1. We reserve the right to revise, amend or replace these Terms and Conditions from time to time.
    2. Our Terms and Conditions in force at the time that you order Services from us will have effect between you and us for the purpose of that order. We may notify you of a change to the Terms and Conditions after you place an order but before we send you the Confirmation, in which case, unless you notify us within a reasonable period of time and in any event within seven days that you wish to cancel the order, the revised Terms and Conditions will apply.
  24. Third party rights
    1. A person who is not a party to this Agreement shall have no rights to enforce the provisions of this Agreement under the Contracts (Rights of Third Parties) Act 1999.
  25. Law and jurisdiction
    Contracts for the purchase of our services using the Website or the Application and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) will be governed by English law. Any dispute or claim arising out of or in connection with such contracts or their formation (including non-contractual disputes or claims) will be subject to the non-exclusive jurisdiction of the courts of England and Wales. The foregoing shall be without prejudice to your statutory rights.
  26. Intellectual property
    1. The Website and the Application, the content, the names OhentPay, Ohent and other names, logos, signs, domain names, email addresses and other indications of origin displayed on the Website or the Application relating to our products and/or services and all intellectual property relating to them and contained in them (including but not limited to copyrights, patents, database rights, design right, trade marks,) (“IPRs”) are owned by us, our affiliates or third party licensors. Other names and logos of third party product, service and companies displayed on the Website may be the trademarks of third parties. You shall not acquire any right, title or interest in any such IPRs by reason of the Services or the Contract and all right, title and interest in and to the Website and the Application shall remain our property and/or the property of such other third parties.
    2. You may use the Website and the Application only for the purpose of the bona fide use of our Services as an individual consumer or business customer and only as permitted by these Terms and Conditions or described on the Website. You are authorized solely to view and to retain a copy of the pages of the Website for your own personal use. The Website and the Application and the Services may not be used for the purpose of testing the Service or to obtain information about the Service or about us. You may not duplicate, publish, modify, create derivative works from, participate in the transfer or sale of, post on the internet, or in any way distribute or exploit the Website, the Application or any portion thereof for any public or commercial use without our express written permission. You may not: (a) use any robot, spider, scraper or other automated device to access the Website or the Application or to use the Service; and/or (b) remove or alter any copyright, trade mark or other proprietary notice or legend displayed on the Website (or printed pages of the Website) without our explicit consent
  27. Liability and governing law
    These terms and conditions are in accordance with the laws of England and Wales, and we reserve the right to change these terms and conditions at any point in time.

Privacy Policy

This policy describes how we collect and use data about you and when we share it with third parties. We value our relationship with you and place the highest importance on respecting and protecting your privacy. We will only process personal information in accordance with applicable law and this privacy policy

What data do we collect?

Like most companies, we collect various types of data about our customers. Some of it may be considered personal data, which means data that make you identifiable as an individual.

As a regulated financial institution, we are bound by the legal requirement to collect, verify and record certain data about you or recipients of your transactions. All types of data we gather may be used to prevent or detect crime.

We may collect and use the following data:

Basic personal data, such as (but not limited to):

  • Full name
  • Date of birth
  • Phone number
  • E-mail address

This data is necessary for us to provide the Service to you. We will request this data when you sign up before the Service is provided.

Data for ‘Know Your Customer’ (KYC) regulations, such as (but not limited to):

  • Proof of your identities, like a passport, driving licence, national ID card or residence permit
  • Proof of your address, like a utility bill or bank statement
  • Additional details on the source of funds being sent, like a payslip, credit card statement, tax rebate receipt or bank loan agreement

This data will sometimes be needed to conduct Know Your Customer (KYC), Customer Due Diligence (CDD) and security checks, as required by local and international regulations. This helps us keep your money safe, and we will only request these details when necessary.

Data about your recipient, such as (but not limited to):

  • Name
  • Phone number
  • Proof of their identities, such as a passport, driving licence, national ID card or residence permit

This data will sometimes be needed to conduct Know Your Customer (KYC), Customer Due Diligence (CDD) and security checks, as required by local and international regulations. This helps us keep your money safe, and we will only request these details when necessary. All data about your recipients will be treated in line with this Privacy Policy.

Data from other third party sources, such as (but not limited to):

  • Facebook, Twitter or Google profile images and names
  • Banks and payment service providers used to transfer money to us
  • Advertising networks
  • Search engines providers (such as Yahoo.com or Google)
  • Credit reference agencies

We collect this data only when you provide the relevant permission to social media sites.

Technical data, such as (but not limited to):

  • Page views
  • App downloads
  • Operating system
  • Browser type

This data is used to help us to understand how you use our Service so that we can improve it.

Why do we collect your data?

We collect your data to personalise and improve our Service for you. The specific purposes for which we collect your data include:

Transactional purposes
We need to collect data in order to process your transactions. Without data such as you and your beneficiaries bank account details or full name and address, we would be unable to transfer money for you.

Regulatory purposes
As regulated financial institutions, both OhentPay and our partners are required to conduct Know Your Customer (KYC) and Customer Due Diligence (CDD) checks to comply with our legal and regulatory requirements.

These include our requirements under Anti Money Laundering (AML) and Counter Terrorist Financing (CTF) legislation. All of this helps us keep our Service safe and secure.

Marketing purposes
We may process your personal data to provide you with certain types of marketing communication that we believe will be relevant and of interest to you. This helps us provide you with a more personalised Service. This kind of activity is permitted by our ‘legitimate interest’ (for more information on legitimate interest, please see Section 8 of this Policy). We will always endeavour to make these communications relevant and unintrusive, and you are able to object to marketing communication from us at any time.

Analytical purposes We may collect and analyse data such as website or app visit logs in order to improve the quality of our Service.

You do not have to disclose any of the above data to us. However, if you choose to withhold certain data, we may not be able to provide you with our Service.

How do we keep your data safe and secure?

All the data that you provide to us is encrypted on our secure servers. We restrict access to your data to specific employees of OhentPay who have an important business-related reason for handling it. Our communications are encrypted using the TLS (Transport Layer Security) technology protocol.

All of the data we collect from you or from other sources will always be stored in accordance with this Privacy Policy.

How long do we keep your data?

Depending on what purpose your data is used for, the length of time we keep it may vary. Either way, we will only hold your data as long as necessary to serve the purpose it is used for.

Regulatory
We are legally required to keep the data obtained for Know Your Customer (KYC), Customer Due Diligence (CDD) and security purposes (including transaction records and our communications with you) for at least 5 years after the most recent transaction.

Legitimate Interest
When the five years’ retention period and/or legitimate interest no longer apply, we may remove your data from our system. For more information on legitimate interest, please see Section 8 of this Policy.

Consent
In situations where you give us specific consent to process certain kinds of data, you are able to withdraw that consent at any time. We will then stop processing your data and, if the 5 years’ retention period and/or legitimate interest retention period does not apply, we will also erase your data from our system.

We may retain any data mentioned above for a longer period if required to protect the rights, property or safety of OhentPay or of the Service provided by us or our partners.

Who do we share your data with?

We share your personal data with third parties only when it is necessary for the fulfilment of the Service or to comply with applicable laws.

We will never sell your personal data to other organisations.

We work with partners who help us to complete your transactions. If they are based outside the EEA, we will share your personal data with them only when they apply essential safeguards, or if it has been established by EU institutions that the relevant country has an appropriate data protection regime in place, or when we otherwise ensure that the appropriate level of protection is applied for data processing.

The following are some purposes for which we may share your data with third parties:

To fulfil the contract between you and OhentPay
We may share your data with third parties, such as our partners and intermediaries, when they are necessary for the fulfilment of the Service.

When required by law
We may share your data when required by law, for example for the purposes of security, taxation and criminal investigations.

For marketing and communication
We may share your data with third parties such as providers of customer service tools, marketing campaign tools, email communication tools, analytics software (for marketing purposes) and data visualisation tools (for analytical purposes).

If we sell or buy any business or assets, we may be obliged to share your personal data with the prospective seller or buyer.

What are your rights?

The law gives you a number of important rights in relation to your personal data, which are listed below.

There are certain exceptions where these rights may be superseded by laws and other requirements applicable to regulated financial institutions like OhentPay. An example of this would be the obligatory retention period (seen Section 5), which supersedes the right to data erasure.

Your rights are:

  • The right to be informed: the right to be informed about how we use your personal data
  • The right of access and data portability: the right to request access to the data that we have about you, to obtain the data within a month of asking for it, and to use it for your own purposes
  • The right to rectification: the right to correct, amend or update your personal data if it is wrong or has changed (this can usually be done using the settings provided on your account)
  • The right to erasure: the right to ask us to remove the data we hold about you from our records
  • The right to be forgotten: the right to request erasure of any links to your personal data, or of any copy or replication of any public personal data
  • The right to restrict processing: the right to ask us to stop processing your personal data
  • The right to object: the right to object to data processing, if you believe that our legitimate interest might infringe upon your rights
  • Rights related to automated decision-making and profiling: the right not to be subject to individual decisions made solely by automated means.
  • The right to notification in the event of a breach: the right to be immediately informed if we identify a data breach
  • The right to raise a complaint: the right to contact our Data Protection Officer if you are not happy with how we have handled your personal data
  • The right to lodge a complaint with a supervisory authority: the right to submit a complaint to the Information Commissioner’s Office (ICO) if you are not satisfied with our Data Protection Officer’s response, or if you believe that we are not processing your personal data in a lawful way (For more details please refer to the Commissioner’s Office website

If you would like to read more about your rights in relation to your personal data, please refer to the Information Commissioner’s Office website.

Legitimate interest

Legitimate interest is a specific legal justification for the collection and processing of your personal data. It applies when we have reasonable grounds to collect and/or process your personal data to improve our Service, as long as this does not infringe on your rights.

Our legitimate interest may justify some examples of automated decision-making. One of those is our estimated transaction timing, which we use to determine the time in which the transfer will reach your recipient.

We believe that if you are an active customer of OhentPay, it is in your interest to receive occasional information about our Service. We may, therefore, send you communications about offers or promotions that we believe are relevant for you based on your previous use of the Service. If we notice that you are having problems using our Service, we may on our own initiative decide to contact you, in some cases by phone, to offer help.

We may also process your data to help develop new product features that we believe will improve the Service. We may contact you occasionally to assess your satisfaction with the Service. We may also use your data to determine the effectiveness of marketing or promotional campaigns. We may also contact you with information about any changes in the Service, and/or other important updates.

We will only share anonymised or encrypted data with the third parties. We may also provide our partners with anonymous aggregated data about our customers for marketing and analytical purposes, to help optimise our marketing communications.

You can object to data processing based on our legitimate interest at any time by contacting or by changing the settings on your account.

Cookie Policy

Cookies are small text files which are stored on your device when you access OhentPay. They allow us to recognise you and store data about your past activity and your preferences so that we can personalise and improve the Service for you.

Cookies and other similar technologies may collect data such as language preference, country and previously viewed pages.

We use the following cookies:

  • Necessary cookies: these cookies enable the basic use of our Service
    e.g. enabling content reserved for registered users
  • Personalisation cookies: these cookies allow our Service to be personalised for you
    e.g. remembering your preferred language or recipient country
  • Analytical cookies: these cookies allow us to see how people use our Service so that we can understand how to improve it
    e.g. seeing how many people are logged in at a given time of day

By using our Service, you agree to place the cookies described above on your device. You have the right to withdraw your consent at any time. If you would like to delete our cookies, you can do so by changing the settings of your browser.

Blocking or deleting cookies may mean that some features of the Service may not be available to you.

Changes in Privacy Policy

OhentPay may change this Privacy Policy from time to time. Any changes will be effective immediately unless stated otherwise.

Any dispute or claim arising in connection with this Privacy Policy will be considered in relation to the English version only.